Fire Safety at Work

All occupants must be capable of responding correctly in the event of fire. Accordingly, a plan should be prepared outlining the procedures to be followed. This predetermined plan can be broken down into a number of sections:

• A procedure for raising the alarm;

• A procedure for calling the fire brigade;

• An evacuation procedure;

• An assembly point and roll call procedure;

• A procedure for fighting the fire;

• A procedure for assisting the fire brigade.

Guidance Document – Fire Assembly Points

(i) A Procedure for Raising the Alarm:

Depending on the establishment size the fire alarm system may be very simple or may be sophisticated. All occupants should be aware of how to raise the alarm. Alarm sounders should be different and distinct from any other signal used in the building.

(ii) A Procedure for Calling the Fire Brigade:

The Fire Brigade should be called immediately in the event of fire, however small. Where there is a receptionist or telephonist he/she is usually given the responsibility of contacting the Fire Brigade. When calling the Fire Brigade give clear information including:

• Name of Building

• Address of Building?

• Directions to the Building if necessary

• Type of Fire Situation (If Available) -e.g. Fire Location, Fire Size, Materials Involved, Persons Missing.

(iii) An Evacuation Procedure:

Initiate the evacuation procedure once the fire alarm has been sounded. The evacuation procedure will depend on the building use e.g. the evacuation procedure for a hospital will be different from the procedure for a manufacturing facility or an office building

(iv) An Assembly Point and Roll Call Procedure:

Designate an assembly area (or areas) clear of the building. All building occupants firewexitshould proceed to the assembly area on evacuation. The assembly area should be clear of access points for the Fire Brigade. At the assembly point a roll call should be taken to ensure all occupants are accounted for. Missing persons should be notified to the Fire Brigade when they arrive at the scene.

(v) A Procedure for Fighting the Fire:

In the early stages of a fire it may be possible to successfully contain it or extinguish it with first aid fire fighting equipment. To accomplish this staff members should be instructed in the use of hand held extinguishers and hose reels. Certain members of staff may be designated as a fire fighting team as part of the emergency procedures. Their function would be to assess and "if safe to do so" tackle the fire with the available equipment until the Fire Brigade arrive.

(vi) A Procedure for Assisting the Fire Brigade:

When the Fire Brigade arrive they need to be given as much information as possible in order to take the best course of action.

The type of information required includes:

• location of the fire;

• materials involved;

• details of missing persons;

• location of nearest fire hydrants;

• location of all access doors to the building.

• location of any special risks.

• Keys for access into any locked areas.

Passive Fire safety measures are features which are built into the structure of the building and are physical features of the building.

These features include the provision of escape routes and exits, the provision of fire resistance to the building structure and the provision of access to and around the building.

Active Fire Precaution measures are systems which activate or are required to be activated in the event of an outbreak of fire.

Active Fire Precaution measures would include fire detection and alarm systems, emergency lighting and fire fighting equipment. Fire safety management within a building must include a full appraisal of the active and passive fire safety measures within the building.

All deficiencies in the fire safety measures should be noted and a programme of remedial works to upgrade the building to an acceptable standard should be put in place.

• Regular inspections are required to ensure the continued functioning of the active and passive fire safety measures in a building and to detect dangerous practices. The following should be monitored by regular inspection.

• Stairways and Exit Doors: Stairways and final exit doors must never be obstructed, and all exit doors must be capable of being opened easily and immediately from the inside while the building is occupied

• Fire Resisting Doors: Fire doors are provided in a building in order to contain smoke and fire gases. Fire doors must be kept closed when not in use.

• Rubbish and Combustible Waste: Rubbish and combustible waste including paper, cardboard, plastics and chemicals should not be allowed to accumulate in any area. Where large quantities of combustible waste are produced at the site it should be removed to an outdoor storage area or waste skip located away from the building.

• Outdoor storage of combustible materials should be well clear of the building and other outdoor facilities e.g. transformers, bulk flammable liquid tanks etc. The material should be stored in well defined stacks with clear isles between them. The stacks should be located so as not to obstruct access for fire fighting. Where there is outdoor storage regard should be had to the security of the site against intruders.

• Indoor storage of combustible materials should preferably be in designated storage areas. Storage should be arranged with clear isles between stacks at least one meter wide. Goods should be stacked clear of light fittings, heating pipes and appliances, and fire fighting equipment. Flammable liquids, gas cylinders, aerosols and materials liable to spontaneous combustion should be segregated from other storage. Detailed guidance is available on the storage of such materials.

• Machinery and equipment should be checked regularly for signs of wear, damage or overheating. Faulty equipment should be removed from use until repaired.

Active fire precautions systems installed in the building require regular checking and maintenance to ensure their continued operation and availability. Visual checks are required for most types of systems on a frequent basis with full operational check by a trained person required once every year. Maintenance and servicing is required for:

1. Fire Alarm Systems.

2. Emergency Lighting Systems.

3. Fire Extinguish

4. Hose Reels.

5. Fire Hydrants.

Reference should be made to the installation codes (Irish or British Standards) for full details of the required type and frequency of maintenance checks.

extinFor a fire safety programme to be effective, staff must be familiar with the parts of the fire safety programme which relate to them. Comprehensive instruction and training should be given to staff to enable them to carry out their functions under the programme.

All staff should receive instruction in:

1. Everyday fire prevention measures

2. Emergency procedures

3. First aid fire fighting

All staff should receive a written copy of the emergency procedures and of the procedures for any other task that has been delegated to them in the event of fire.

All staff should also receive some instruction in the use of first aid fire fighting equipment.

Where a specific fire fighting team has been set up those who have been designated for the team will require further instruction and training with the fire fighting equipment.

The Fire Safety Manager who is responsible for the implementation and oversight of the fire safety programme should keep a Fire Safety Register as a complete record of all fire safety matters on the premises.

The following information should be recorded in the register:

• The name of the Fire Safety Manager, and those nominated to deputize for him/her.

• The details of specific fire duties that have been assigned to staff.

• The details of instruction and training given to staff, and by whom.

• The date of each fire and evacuation drill and results of exercises held.

• The type, number and location of fire protection equipment in the premises, including water supplies, hydrants etc.

• The date of each inspection of the building itself, its fittings and services and the actions taken to remedy any defects found.

• Details of all fire incidents and false alarms that occur and the actions taken as a result.

The register will serve as a record and also as a checklist for the Fire Safety Manager to ensure that checks and training which are required are being carried out on an ongoing basis.

Fire may still occur in spite of good fire prevention procedures. Advance planning should be carried out to minimise the cost and disruption of a fire. While insurance will cover the material loss, loss of customers and suppliers and other consequential losses may ultimately cause the failure of the company. Damage control plans should address the procedures required before, during and after the fire.

Before the fire:

• A damage control team consisting of the key personnel from the different departments within the organisation should be established. Their task would be to examine the consequences of possible incidents and to formulate a planned response to the incidents.

• A response team should be established whose task it is to carry out damage limitation work during and immediately after a fire.

• A list of outside agencies whose services could be required in the event of fire should be compiled and maintained. This list could include building contractors, plant hire companies, fire engineering firms, estate agents, insurance brokers etc.

• The building itself should be examined and modified where necessary to mitigate the affects of a fire. Assuming active and passive fire precaution measures have been put in place, issues such as ventilation and drainage should be considered. All vulnerable stock should be stored clear of the floor in racking or on pallets.

The guidance set out under Fire Safety at Work should not be taken as a legal interpretation of the legislation applying to fire safety in any particular building type. It is offered as general guidance to those who are tasked with developing a fire safety programme in their organisation.